Secretary / Administrator

Job Description

We’re looking for a skilled and flexible, experienced Secretary & Administrator to support a charity in Scarborough.

This ad-hoc role is ideal for someone with PA or Secretarial experience, particularly in supporting board or trustee meetings, who wants to work flexibly and make a positive impact on a local charity.

Key Administrative Duties:

• Input monthly invoices onto an Excel spreadsheet, allocating each cost to the correct area or cost centre.
• Maintain a clear, up to date spreadsheet record of all invoices and submit to the bookkeeper by the end of the first week of each month.
• This would take a couple of hours per month and can be completed flexibly in the evening if preferred.
• No accounts experience required, strong Excel and attention to detail are key.

Key Secretarial Duties:

• Prepare and distribute meeting agendas (approved by trustees).
• Handle attendance confirmations and follow up on required documents or project updates.
• Attend meetings to take formal minutes (2.5 hours per meeting).
• Type up and distribute minutes post-meeting.

Key Details:

• Secretarial Hours: Roughly 10 hours per quarter, including one evening trustee/board meeting. 2.5 hours will be attending the meeting, then manage the remaining hours of quarterly work flexibly, before and after each meeting.
• Meetings: You will need to attend 1 meeting per quarter plus an annual meeting – 5 meetings a year in total.
• Administration Hours: Couple of hours the first week of each month.
• Pay: £17.50 per hour.
• Equipment: You will need your own laptop and must be available for all evening meetings.

This is a rewarding opportunity to use your organisational skills while supporting a meaningful cause in your local community.